Small charity and educational organisations often handle sensitive information about staff, donors, and beneficiaries. Protecting this data doesn’t have to be complicated. Here are the top 5 cybersecurity practices that every small organisation should implement to stay safe online.

1. Implement Strong Password Policies

Weak passwords are one of the easiest ways for cybercriminals to gain access to accounts. Encourage staff to use strong, unique passwords for each system, and consider using a password manager to make this manageable. Wherever possible, enable two-factor authentication (2FA) to add an extra layer of protection.

2. Keep Software and Devices Updated

Outdated software, operating systems, and apps are common entry points for attackers. Regularly update all devices and software to patch vulnerabilities. This includes computers, smartphones, and even IoT devices that may be connected to your network.

3. Train Staff on Cybersecurity Awareness

People are often the weakest link in security. Provide regular training to staff and volunteers on recognising phishing emails, handling sensitive data responsibly, and following secure practices online. Creating a culture of security awareness can drastically reduce the risk of breaches.

4. Regular Backups of Important Data

Data loss can happen due to accidental deletion, hardware failure, or ransomware attacks. Ensure that your organisation performs regular backups of critical information and stores them securely. Test backups periodically to confirm that data can be restored when needed.

5. Secure Your Network and Devices

Use firewalls, antivirus software, and secure Wi-Fi networks to protect your digital infrastructure. Limit access to sensitive systems and data based on roles, and consider encrypting devices and communications to prevent unauthorized access.

By following these five practices, small charities and educational organisations can significantly reduce their exposure to cyber threats, ensuring the safety of their staff, donors, and the communities they serve.